As everyone is working from home, and using Zoom for daily team meetings, and having conversations with clients, we have made a list with some of the best tips and tricks which will help you save time, and make a meaningful difference in your productivity.
Create Recurring Meetings
For daily team/weekly team meetings, monthly check-ins, and regularly-scheduled calls, Zoom lets you configure recurring meeting. The two major benefits of using the recurring meeting setting are that it lets you pre-configure all the call settings, this allows you to get on with your meeting rather than configuring settings every time.
The second benefit of using Recurring meeting is that the setting recurring calls use the same join URL each time, so you never have to send a fresh one to attendees. Additionally, if you meet with the same group regularly but you don’t have a regular time, you can choose an option called No Fixed Time, which lets you use the same settings and meeting ID over and over with the same group.
Record the Meeting as a Video
Zoom has a feature that lets you record web conferencing calls as videos, this feature is best for people working in different timezones, or if a participant misses the meeting. There are two ways you can choose where to store the recorded meetings, local option and option which lets you store the meeting on the cloud.
Once you start recording, you have to select a storage option, either on the device you’re using while web conferencing, or you can directly upload the meeting to the cloud. The best part about storing the meeting on the cloud, is that zoom lets you stream the meeting directly from a web browser, so users don’t need to download long meetings.
Host of the call can can use screen sharing feature to display their screen to all the participants on the call. Annotation tools is an immensely helpful tool that lets all the participants to draw and highlight what’s on screen. This tool becomes handy while discussing visual materials, presentations, graphic designs, and other such scenarios.
To turn on annotations, select View Option from the top of the Zoom window, and then choose Annotate. A toolbar is shown on the top of the screen which includes text, draw, arrow, and so forth. The presenter can use the save button on the toolbar to capture the complete image with annotations as a screenshot or can turn off annotations altogether.
Co-hosting is one of the features that is not available on other video conferencing tools. To use co-hosting tools, you first must enable it in Zoom’s Meeting Settings. Look for the Meeting tab and choose the Co-host option. Another way to select co-host for your meetings, you can go to the Participants window, select Manage Participants, then select Make Co-Host option.
To use co-hosting, you need a Pro, Business, Education, or API Partner account with Zoom, and you need to run on macOS, Windows, Android, or iOS (not web).
Collect Information from Attendees
Other than an attendance sheet, you can also gather additional information from the people attending the meeting. For example, if you’re having a meeting with multiple prospects, you can gather information such as phone number, company name, and so on.
To collect this information, first, you need to require Registration, an option found in the My Meetings tab of the Zoom web app. Then, you can set up a form that attendees must fill out before they can join the meeting.
Did we miss any tips? Let us know in the comment section down below.
Keep Following iValue Systech Blogs and stay up to date with what’s happening in the tech world.
- Buy Apple Products HERE
- Previous Blogs
- Also, check out our official Website
- Contact Us on WhatsApp 079 40051606